CREATE AND MANAGE CONFERENCE PODS

Conference calling can be a fast and effective way to get multiple parties joined together to collectively discuss ideas, topics, and products. 

There are two ways to start a conference, quick start and create a conference.  

"Create Conference" is always recommended over quick start for security.  

The quick start room offers every member a shared PIN and a conference room that is open to anyone with the shared PIN and conference number. Creating a scheduled conference gives every member a unique PIN to ensure that the conference room is secure. 



HOW TO CREATE A CONFERENCE 

There are three steps to creating a conference:

1. Login in and create a room. 

2. Add members.

3. Confirm and send the invite. 


STEP 1: LOGIN AND CREATE A ROOM

  1. Log in to the conference pod at pod.versature.com using your Versature credentials (i.e., yourextension@yourdomain). 
  2. Click Create Conference on the right side. 
  3.  Name the room and write a description. 
  4. Turn Scheduled on.
  5. Add a start and end date.  
  6. Click Continue.

STEP 2: ADD MEMBERS

  1. Click Add Member or Add Group. *Groups must be pre-made to select this option directly.
  2. Add the member's contact information, name, email, mobile number, and country.  
  3. Choose a local phone number for them to call into the conference room.

    NOTE: If you can't find a local number in your area, contact our Techincal Support team by dialing 611 on any Versature device or email support@versature.com. Emails will be responded to within 1-2 business days. 

  4. Choose "Attendee" or "Leader" at the bottom. There can be as many leaders in a conference as you want. 
  5. Click Save. 

TIP!

Click the Add Contact in the top right corner to save yourself from putting the information of this contact again in the future.


STEP 3: CONFIRM AND SEND INVITE 

  1. Review the conference to ensure all the information is correct. 
  2. Click Submit to send an email invitation to all members. 



LEADING CONFERENCE CALLS 

Once your conference is scheduled and all attendees have called in there are some basic functions you should familiarize yourself with to ensure your conference call runs smoothly. 

At the top, you can see the conference number you've called into, your PIN, the duration of the call in minutes, and the number of members in the conference call. Below you can see the names of the conference members and the phone number in which they dialed in. 

After the conference call has ended the leader(s) will receive a summary report via email with start and end times for each member that called in, and any recordings that were taken during the call. 

  


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